MeitY Introduces New Email Security Policy for Government Employees to Bolster Cybersecurity

Mr. Neeraj Soni

Sr. Researcher - Policy & Advocacy, CyberPeace

PUBLISHED ON

Nov 8, 2024

Introduction

The Ministry of Electronics and Information Technology (MeitY) recently issued the “Email Policy of Government of India, 2024.” It is an updated email policy for central government employees, requiring the exclusive use of official government emails managed by the National Informatics Centre (NIC) for public duties. The policy replaces 2015 guidelines and prohibits government employees, contractors, and consultants from using their official email addresses on social media or other websites unless authorised for official functions. The policy aims to reinforce cybersecurity measures and protocols, maintain secure communications, and ensure compliance across departments. It is not legally binding, but its gazette notification ensures compliance and maintains cyber resilience in communications. The updated policy is also aligned with the newly enacted Digital Personal Data Protection Act, 2023.

Brief Highlights of Email Policy of Government of India, 2024

The Email Policy of the Government of India, 2024 is divided into three parts namely, Part I: Introduction, Part II: Terms of Use, Part III: Functions, duties and Responsibilities, and with an annexe attached to it defining the meaning of certain organisation types in relation to this policy.
The policy direct to not use NICeMail address for registering on any social media or other websites or mobile applications, save for the performance of official duties or with due authorisation from the authority competent.
Under this new policy, “core use organisations” (central government departments and other government-controlled entities that do not provide goods or services on commercial terms) and its users shall use only NICeMail for official purposes.

However, where the Core Use Organisation has an office or establishment outside India, to ensure availability of local communication channels under exigent circumstances may use alternative email services hosted outside India with all due approval.
Core Use Organisations, including those dealing with national security, have their own independent email servers and can continue operating their independent email servers provided the servers are hosted in India. They should also consider migrating their email services to NICeMail Services for security and uniform policy enforcement.
The policy also requires departments that currently use @gov.in or @nic.in to instead migrate to @departmentname.gov.in mail domains so that information sanctity and integrity can be maintained when officials are transferred from one department/ministry to another, and so that the ministry/department doesn’t lose access to the official communication. For this, the department or ministry in question must register the domain name with NIC. For instance, MeitY has registered the mail domain @meity.gov.in. The policy gives government departments six months time period complete this migration.
The policy also makes distinction between (1) Organisation-linked email addresses and (2) Service-linked email addresses. The policy in respect of “organisation-linked email addresses” is laid down in paragraphs 5.3.2(a) and 5.4 to 5.6.3. And the policy in respect of “service-linked email addresses” is laid down in paragraphs 5.3.2(b) and 5.7 to 5.7.2 under the official document of said policy.

Further, the new policy includes specific directives on separating the email addresses of regular government employees from those of contractors or consultants to improve operational clarity.

CyberPeace Policy Outlook

The revised Email Policy of the Government of India reflects the government’s proactive response to countering the evolving cybersecurity challenges and aims to maintain cyber resilience across the government department’s email communications. The policy represents a significant step towards securing inter government and intra-government communications. We as a cybersecurity expert organisation emphasise the importance of protecting sensitive data against cyber threats, particularly in a world increasingly targeted by sophisticated phishing and malware attacks, and we advocate for safe and secure online communication and information exchange. Email communications hold sensitive information and therefore require robust policies and mechanisms in place to safeguard the communications and ensure that sensitive data is shielded through regulated and secure email usage with technical capabilities for safe use. The proactive step taken by MeitY is commendable and aligned with securing governmental communication channels.

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PUBLISHED ON

Nov 8, 2024

Related Blogs

Broadcasting Services (Regulation) Bill, 2024

August 9, 2024

Introduction

India's broadcasting sector has undergone significant changes in recent years with technological advancements such as the introduction of new platforms like Direct-to-Home (DTH), Internet Protocol television (IPTV), Over-The-Top (OTT), and integrated models. Platform changes, emerging technologies and advancements in the advertising space have all necessitated the need for new governing laws that take these developments into account.

The Union Government and concerned ministry have realised there is a pressing need to develop a robust regulatory framework for the Indian broadcasting sector in the country and consequently, a draft Broadcasting Services (Regulation) Bill, 2023, was released in November 2023 and the Union Ministry of Information and Broadcasting (MIB) had invited feedback and comments from different stakeholders. The draft Bill aims to establish a unified framework for regulating broadcasting services in the country, replacing the current Cable Television Networks (Regulation) Act, 1995 and other policy guidelines governing broadcasting.

Recently a new draft of an updated ‘Broadcasting Services (Regulation) Bill, 2024,’ was shared with selected broadcasters, associations, streaming services, and tech firms, each marked with their identifier to prevent leaks.

Key Highlights of the Updated Broadcasting Bill

As per the recent draft of the Broadcasting Services (Regulation) Bill, 2024, social media accounts could be identified as ‘Digital News Broadcasters’ and can be classified within the ambit of the regulation. Some of the major aspects of the new bill were first reported by Hindustan Times.

The new draft of the Broadcasting Services (Regulation) Bill, 2024, proposes that individuals who regularly upload videos to social media, make podcasts, or write about current affairs online could be classified as Digital News Broadcasters. This entails that YouTubers and Instagrammers who receive a share of advertising revenue or monetize their social media presence through affiliate activities will be regulated as Digital News Broadcasters. This includes channels, podcasts, and blogs that cover news and utilise Google AdSense. They must comply with a Programme Code and Advertising Code.

Online content creators who do not provide news or current affairs but provide programming and curated programs beyond a certain threshold will be treated as OTT broadcasters in case they provide content licensed or live through a website or social media platform.

The new version also introduces new obligations for intermediaries and social media intermediaries related to streaming services and digital news broadcasters, and, in contrast to the last version circulated in 2023, the latest also carries provisions targeting online advertising. In the context of streaming services, OTT broadcasting services are no longer a part of the definition of "internet broadcasting services." The definition of OTT broadcasting service has also been revised, allowing content creators who regularly upload their content to social media to be considered as OTT broadcasting services.

The new definition of an 'intermediary' includes social media intermediaries, advertisement intermediaries, internet service providers, online search engines, and online marketplaces.

The new Bill allows the government to prescribe different due diligence guidelines for social media platforms and online advertisement intermediaries and requires all intermediaries to provide appropriate information, including information pertaining to the OTT broadcasters and Digital News Broadcasters on their platform, to the central government to ensure compliance with the act. This entails the liability provisions for social media intermediaries which do not provide information “pertaining to OTT Broadcasters and Digital News Broadcasters” on its platforms for compliance. This suggests that when information is sought about a YouTube, Instagram or X/Twitter user, the platform will need to provide this information to the Indian government.

A new draft bill contains specific provisions governing ‘Online Advertising’ and to do so it creates the category of 'advertising intermediaries'. These intermediaries enable the buying or selling of advertisement space on the internet or placing advertisements on online platforms without endorsing the advertisement.

Final Words

The Indian Ministry of Information and Broadcasting (MIB) is making efforts to propose robust regulatory changes to the country's new-age broadcast sector, which would cover the specific provisions for Digital News Broadcasters, OTT Broadcasters and Intermediaries. The proposed bill defining the scope and obligation of each.

However, these changes will have significant implications for press and creative freedom. The changes in the new version of the updated bill from its previous draft expanded the applicability of the bill to a larger number of key actors, this move brought ‘content creators’ under the definition of OTT or digital news broadcasters, which raises concerns about overly rigid provisions and might face criticism from media representative perspectives.

According to recent media reports, the Broadcasting Services (Regulation) Bill, 2024 version has been withdrawn by the I&B ministry facing criticism from relevant stakeholders.

The ministry must take due consideration and feedback from concerned stakeholders and place reliance on balancing individual rights while promoting a healthy regulated landscape considering the needs of the new-age broadcasting sector.

References:

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Discovery of new galaxies through Artificial Intelligence

April 24, 2024

Introduction

The mysteries of the universe have been a subject of curiosity for humans over thousands of years. To solve these unfolding mysteries of the universe, astrophysicists are always busy, and with the growing technology this seems to be achievable. Recently, with the help of Artificial Intelligence (AI), scientists have discovered the depths of the cosmos. AI has revealed the secret equation that properly “weighs” galaxy clusters. This groundbreaking discovery not only sheds light on the formation and behavior of these clusters but also marks a turning point in the investigation and discoveries of new cosmos. Scientists and AI have collaborated to uncover an astounding 430,000 galaxies strewn throughout the cosmos. The large haul includes 30,000 ring galaxies, which are considered the most unusual of all galaxy forms. The discoveries are the first outcomes of the "GALAXY CRUISE" citizen science initiative. They were given by 10,000 volunteers who sifted through data from the Subaru Telescope. After training the AI on 20,000 human-classified galaxies, scientists released it loose on 700,000 galaxies from the Subaru data.

Brief Analysis

A group of astronomers from the National Astronomical Observatory of Japan (NAOJ) have successfully applied AI to ultra-wide field-of-view images captured by the Subaru Telescope. The researchers achieved a high accuracy rate in finding and classifying spiral galaxies, with the technique being used alongside citizen science for future discoveries.

Astronomers are increasingly using AI to analyse and clean raw astronomical images for scientific research. This involves feeding photos of galaxies into neural network algorithms, which can identify patterns in real data more quickly and less prone to error than manual classification. These networks have numerous interconnected nodes and can recognise patterns, with algorithms now 98% accurate in categorising galaxies.

Another application of AI is to explore the nature of the universe, particularly dark matter and dark energy, which make up over 95% energy of the universe. The quantity and changes in these elements have significant implications for everything from galaxy arrangement.

AI is capable of analysing massive amounts of data, as training data for dark matter and energy comes from complex computer simulations. The neural network is fed these findings to learn about the changing parameters of the universe, allowing cosmologists to target the network towards actual data.

These methods are becoming increasingly important as astronomical observatories generate enormous amounts of data. High-resolution photographs of the sky will be produced from over 60 petabytes of raw data by the Vera C. AI-assisted computers are being utilized for this.

Data annotation techniques for training neural networks include simple tagging and more advanced types like image classification, which classify an image to understand it as a whole. More advanced data annotation methods, such as semantic segmentation, involve grouping an image into clusters and giving each cluster a label.

This way, AI is being used for space exploration and is becoming a crucial tool. It also enables the processing and analysis of vast amounts of data. This advanced technology is fostering the understanding of the universe. However, clear policy guidelines and ethical use of technology should be prioritized while harnessing the true potential of contemporary technology.

Policy Recommendation

Real-Time Data Sharing and Collaboration - Effective policies and frameworks should be established to promote real-time data sharing among astronomers, AI developers and research institutes. Open access to astronomical data should be encouraged to facilitate better innovation and bolster the application of AI in space exploration.

Ethical AI Use - Proper guidelines and a well-structured ethical framework can facilitate judicious AI use in space exploration. The framework can play a critical role in addressing AI issues pertaining to data privacy, AI Algorithm bias and transparent decision-making processes involving AI-based tech.
Investing in Research and Development (R&D) in the AI sector - Government and corporate giants should prioritise this opportunity to capitalise on the avenue of AI R&D in the field of space tech and exploration. Such as funding initiatives focusing on developing AI algorithms coded for processing astronomical data, optimising telescope operations and detecting celestial bodies.
Citizen Science and Public Engagement - Promotion of citizen science initiatives can allow better leverage of AI tools to involve the public in astronomical research. Prominent examples include the SETI @ Home program (Search for Extraterrestrial Intelligence), encouraging better outreach to educate and engage citizens in AI-enabled discovery programs such as the identification of exoplanets, classification of galaxies and discovery of life beyond earth through detecting anomalies in radio waves.
Education and Training - Training programs should be implemented to educate astronomers in AI techniques and the intricacies of data science. There is a need to foster collaboration between AI experts, data scientists and astronomers to harness the full potential of AI in space exploration.
Bolster Computing Infrastructure - Authorities should ensure proper computing infrastructure should be implemented to facilitate better application of AI in astronomy. This further calls for greater investment in high-performance computing devices and structures to process large amounts of data and AI modelling to analyze astronomical data.

Conclusion

AI has seen an expansive growth in the field of space exploration. As seen, its multifaceted use cases include discovering new galaxies and classifying celestial objects by analyzing the changing parameters of outer space. Nevertheless, to fully harness its potential, robust policy and regulatory initiatives are required to bolster real-time data sharing not just within the scientific community but also between nations. Policy considerations such as investment in research, promoting citizen scientific initiatives and ensuring education and funding for astronomers. A critical aspect is improving key computing infrastructure, which is crucial for processing the vast amount of data generated by astronomical observatories.

References

https://mindy-support.com/news-post/astronomers-are-using-ai-to-make-discoveries/
https://www.space.com/citizen-scientists-artificial-intelligence-galaxy-discovery
https://www.sciencedaily.com/releases/2024/03/240325114118.htm
https://phys.org/news/2023-03-artificial-intelligence-secret-equation-galaxy.html
https://www.space.com/astronomy-research-ai-future

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#FactCheck – Unmasking the Indian Post National Government Subsidy Fake News

March 4, 2024

Executive Summary:

In the age of virtuality, misinformation and misleading techniques shape the macula of the internet, and these threaten human safety and well-being. Recently, an alarming fake information has surfaced, intended to provide a fake Government subsidy scheme with the name of Indian Post. This serves criminals, who attack people's weaknesses, laying them off with proposals of receiving help in exchange for info. In this informative blog, we take a deep dive into one of the common schemes of fraud during this time. We will go through the stages involved which illustrates how one is deceived and offer practical tips to avoid the fall.

Introduction:

Digital communication reaches individuals faster, and as a result, misinformation and mails have accelerated their spread globally. People, therefore, are susceptible to online scams as they add credibility to phenomena. In India, the recently increased fake news draws its target with the deceptive claims of being a subsidy from the Government mainly through the Indian post. These fraudulent schemes frequently are spread via social networks and messaging platforms, influence trust of the individual’s in respectable establishments to establish fraud and collect private data.

Understanding the Claim:

There is a claim circulating on the behalf of the Government at the national level of a great subsidy of $1066 for deserving residents. The individual will be benefited with the subsidy when they complete the questionnaire they have received through social media. The questionnaire may have been designed to steal the individual’s confidential information by way of taking advantage of naivety and carelessness.

The Deceptive Journey Unveiled:

Bogus Offer Presentation: The scheme often appeals to people, by providing a misleading message or a commercial purposely targeted at convincing them to act immediately by instilling the sense of an urgent need. Such messages usually combine the mood of persuasion and highly evaluative material to create an illusion of being authentic.

Questionnaire Requirement: After the visitors land on attractive content material they are directed to fill in the questionnaire which is supposedly required for processing the economic assistance. This questionnaire requests for non private information in their nature.

False Sense of Urgency: Simultaneously, in addition to the stress-causing factor of it being a fake news, even the false deadline may be brought out to push in the technique of compliance. This data collection is intended to put people under pressure and influence them to make the information transfer that immediate without thorough examination.

Data Harvesting Tactics: Despite the financial help actually serving, you might be unaware but lies beneath it is a vile motive, data harvesting. The collection of facts through questionnaires may become something priceless for scammers that they can use for a good while to profit from identity theft, financial crimes and other malicious means.

Analysis Highlights:

It is important to note that at this particular point, there has not been any official declaration or a proper confirmation of an offer made by the India Post or from the Government. So, people must be very careful when encountering such messages because they are often employed as lures in phishing attacks or misinformation campaigns. Before engaging or transmitting such claims, it is always advisable to authenticate the information from trustworthy sources in order to protect oneself online and prevent the spread of wrongful information
The campaign is hosted on a third party domain instead of any official Government Website, this raised suspicion. Also the domain has been registered in very recent times.

Domain Name: ccn-web[.]buzz
Registry Domain ID: D6073D14AF8D9418BBB6ADE18009D6866-GDREG
Registrar WHOIS Server: whois[.]namesilo[.]com
Registrar URL: www[.]namesilo[.]com
Updated Date: 2024-02-27T06:17:21Z
Creation Date: 2024-02-11T03:23:08Z
Registry Expiry Date: 2025-02-11T03:23:08Z
Registrar: NameSilo, LLC
Name Server: tegan[.]ns[.]cloudflare[.]com
Name Server: nikon[.]ns[.]cloudflare[.]com

Note: Cybercriminal used Cloudflare technology to mask the actual IP address of the fraudulent website.

CyberPeace Advisory:

Verification and Vigilance: It makes complete sense in this case that you should be cautious and skeptical. Do not fall prey to this criminal act. Examine the arguments made and the facts provided by either party and consult credible sources before disclosures are made.

Official Channels: Governments usually invoke the use of reliable channels which can as well be by disseminating subsidies and assistance programs through official websites and the legal channels. Take caution for schemes that are not following the protocols previously established.

Educational Awareness: Providing awareness through education and consciousness about on-line scams and the approaches which are fraudulent has to be considered a primary requirement. Through empowering individuals with capabilities and targets we, as a collective, can be armed with information that will prevent erroneous scheme spreading.

Reporting and Action: In a case of mission suspicious and fraudulent images, let them understand immediately by making the authorities and necessary organizations alert. Your swift actions do not only protect yourself but also help others avoid the costs of related security compromises.

Conclusion:

The rise of the ‘Indian Post Countrywide - government subsidy fake news’ poses a stern warning of the present time that the dangers within the virtual ecosystem are. The art of being wise and sharp in terms of scams always reminds us to show a quick reaction to the hacks and try to do the things that we should identify as per the CyberPeace advisories; thereby, we will contribute to a safer Cyberspace for everyone. Likewise, the ability to critically judge, and remain alert, is important to help defeat the variety of tricks offenders use to mislead you online.

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MeitY Introduces New Email Security Policy for Government Employees to Bolster Cybersecurity

Introduction

Brief Highlights of Email Policy of Government of India, 2024

CyberPeace Policy Outlook

References:

Related Blogs

Introduction

Key Highlights of the Updated Broadcasting Bill

Final Words

References:

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Introduction

Brief Analysis

Policy Recommendation

Conclusion

References

Executive Summary:

Introduction:

Understanding the Claim:

The Deceptive Journey Unveiled:

Analysis Highlights:

CyberPeace Advisory:

Conclusion:

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